When we work, we need to focus. We want peace and quiet, whatever it takes. Here we share secrets for a quiet working environment.
From open-plan offices to chatty colleagues and the constant ping of digital notifications, noise pollution is a thing. It affects productivity and well-being.
Are you an office manager or freelancer? In this guide we reveal proven strategies to create and maintain a quieter work environment.
You’ll read tips on strategies and modifications you can adopt at work. We’ll conclude with some useful noise reduction products for the workplace.
Read on for the secrets to achieving a quiet working environment.
Skip to:
- How noise affects working
- Strategies and policies for quiet working
- Modifications for quiet working
- Best products for quiet working
How noise affects working
The impact of noise on work performance extends far beyond mere distraction. Research has shown that workplace noise can have profound effects on both cognitive function and physical health.
Studies indicate that excessive noise can reduce productivity by up to 66%, while even moderate background noise can increase stress levels and decrease the ability to focus on complex tasks.
Continuous exposure to workplace noise may:
- triggers the release of stress hormones, leading to increased heart rate and blood pressure
- result in fatigue
- make you irritable
- decrease your job satisfaction
- leave you with less mental resources for other tasks
Research revealed that it takes an average of 23 minutes to regain full concentration after a noise-related interruption. For knowledge workers, that’s a serious thing.
Strategies and policies for quiet working
Effective noise management requires a comprehensive approach combining organizational policies, individual strategies, and cultural changes. At the organizational level, implementing clear noise policies sets expectations and provides a framework for managing workplace sound levels. Try the following:
Create designated quiet zones
Setting these up within the workplace allows employees to choose environments that match their current tasks.
These areas should have strict noise guidelines and clear signage indicating expected behavior. Similarly, establishing “quiet hours” during peak productivity periods can provide predictable times for focused work.
Agree communication protocols
These ‘bylaws’ play a crucial role in noise management. Do you need to go over and speak to a colleague, or will a messgae suffice?
Organizations should encourage the use of instant messaging for quick questions instead of verbal interruptions. When verbal communication is necessary, establishing guidelines for appropriate voice levels helps maintain a peaceful environment. Training sessions can help employees understand the impact of noise and develop better communication habits.
Develop time management strategies
How is this relevant? Time management strategies can significantly reduce noise-related disruptions by encouraging teams to coordinate their meeting schedules, which in turn, can minimize the constant flow of people moving between conference rooms.
Similarly, batch processing of communications, such as designating specific times for returning phone calls, can help maintain longer periods of quiet focus.
Consider remote work policies
Offering employees flexibility can contribute to noise management. Allowing employees to work from home when they need intense focus time can be particularly effective. When in the office, flexible seating arrangements let workers choose quieter areas when necessary.
Modifications for quiet working
Physical modifications to the workspace can dramatically improve acoustic comfort.
Sound absorbing materials
Sound absorption materials play a crucial role in reducing noise transmission and echo. Installing acoustic panels on walls and ceilings can reduce sound reflection, while carpet or sound-dampening flooring minimizes impact noise.
If you are considering a refurb or building from scratch, think about a sound absorbent flooring such as vinyl tile to reduce noise from the footsteps of shiny shoes and heels!
Space planning
This represents another vital aspect of noise control. Create buffer zones between noisy areas (like break rooms or printing stations) and quiet work areas to significantly reduce disruptions. Consider call booths such as the one below, which allow workers to talk on voice and video calls without disturbing others:
You can also use furniture and plants as natural sound barriers can help divide spaces without creating a closed-in feeling.
Maintain mechanical systems
The various systems which make up your workplace need attention in order to run at their quietest. Regular maintenance of HVAC systems can prevent unnecessary noise, while installing sound dampeners on equipment can reduce operational noise.
Read our round-up of the quietest air conditioners on the market for workplaces here
Reduce movement noise
Even simple modifications like adding rubber feet to chairs and tables can reduce scraping and movement noise.
Environmental controls
Don’t overlook the importance of controling the environment as much as possible.
Proper window sealing can reduce external noise, while temperature control can eliminate the need for personal fans or heaters that contribute to ambient noise. Lighting adjustments can create visual cues for quiet zones without the need for verbal reminders.
Best products for quiet working
There are a few products designed to create and maintain quiet work environments.
Let’s take a look at some of the most effective options for noise reduction:
Noise-canceling headphones
These represent one of the most popular and effective personal solutions. High-quality models can reduce ambient noise by up to 30 decibels while providing excellent audio quality for calls and music. Look for options with comfortable ear buds or cups for extended wear and good battery life for all-day use.
Sony WF-1000XM5 Earbuds – why settle for anything less than the best? These Sony creations offer advanced noise canceling technology systems with High Resolution Audio.
Sound absorption panels
They come in various forms and styles. Modern acoustic panels can serve as decorative elements while providing excellent noise reduction. The best options offer a noise reduction coefficient (NRC) of 0.9 or higher, meaning they absorb 90% of the sound that hits them.
Acoustic polyester fiber panels – fiberglass is one of the best sound absorbing materials you can get; these panels will reduce reverb and echoes significantly in your workplace.
Desk dividers and screens
These dividers have evolved beyond simple cubicle walls. Contemporary options include transparent or semi-transparent materials that maintain visual connection while reducing noise transmission. Look for products with an NRC rating of at least 0.7 for effective sound absorption.
Desk Privacy Panel – available in a range of dimensions and coming in frosty acrylic – these desk dividers give you sound and visual privacy. They are easily installed on normal work desks.
White noise machines
These masking systems can help create a more comfortable acoustic environment. The best systems offer customizable sound profiles and the ability to adjust volume levels throughout the day. Some advanced systems even integrate with building management systems for automated control.
Atlas Sound Masking Generator Kit – intelligent sound masking and speech privacy from this advanced system. Gives you the choice of white or pink noise and offers a balanced line output.
Door seals
Door seals and draft excluders represent simple but effective noise reduction products. High-quality door seals can reduce sound transmission by up to 20 decibels, while automatic door closers ensure doors don’t slam and disturb the quiet environment.
Soundproof Weather Stripping Door Seal – simple cheap and effective; make a discernable difference to the noise seeping through the doors in your work environment.
Final tips
Here are some parting tips. Get noise reduction on track at your workplace by:
- Getting commitment from all levels of the organization
- Regularly assessing implemented solutions
- Finding the right balance between collaboration and concentration
